Code of Entegrity
You And Entergy
A. Overview
As an Entergy employee or representative, you have a responsibility to protect
Company assets, whether in the form of information, records, electronic files,
copyrights, or physical property. You also have an obligation to avoid
activities that create conflicts of interests with your duty to act in the
best interest of Entergy. In addition, you must help maintain the integrity of
Entergy’s business records by promptly, fully and accurately preparing the
records. You should also be aware of the Company’s Disciplinary Policy that
can be used in the event of a violation of the law, this Code or a System
Policy.
The discussions that follow in this section of the Code summarize some of the
Company’s key System Policies relating to your responsibilities to Entergy.
Please read and understand the details of any of the System Policies
referenced below that affect your work.
Policies relating to the protection of Company assets, including physical
property and information:
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ACCOUNTING
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AFFILIATE INTERACTIONS
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BANK ACCOUNTS
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BUSINESS CONTINUITY PLANNING
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BUSINESS TRAVEL
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COMMUNICATIONS SYSTEMS
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CORPORATE CONTRIBUTIONS
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CORPORATE RISK STANDARDS
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DISCLOSURE CONTROLS AND PROCEDURES
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DISCLOSURE POLICY FOR COMPLIANCE WITH REGULATION FD
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ELECTRONIC INFORMATION SECURITY
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INSIDER TRADING
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INTERNET AND SOCIAL MEDIA
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INVESTMENT RECOVERY
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LEGAL ENTITY MANAGEMENT & COMPLIANCE
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POLITICAL ACTIVITY - CONTRIBUTIONS LOBBYING AND ELECTIVE OFFICE
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PRIVACY POLICY
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PROTECTION OF COMPANY PROPERTY
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PROTECTION OF INFORMATION
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REAL ESTATE
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RECORDS MANAGEMENT AND RETENTION
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REIMBURSEMENT OF BUSINESS EXPENSES
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TIME ENTRY AND PAY
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TRANSPORTATION
System Policies relating to conflicts of interests:
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BUSINESS COURTESIES
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CONFLICTS OF INTERESTS
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POLITICAL ACTIVITY - CONTRIBUTIONS, LOBBYING AND ELECTIVE OFFICE
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SERVICE ON BOARDS OF UNAFFILIATED ENTITIES
System Policies relating to disciplinary actions:
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DISCIPLINE
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EMPLOYMENT AT WILL
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ISSUE RESOLUTION
B. Company Property
You are responsible for protecting Company property from theft, fraud,
unauthorized access and use, damage, and destruction. Company property
includes, but is not limited to, Entergy credit cards, tools, materials,
supplies, equipment, software, trade secrets, and services provided by
contractors. Also included are trademarks or inventions made using Company
facilities or resources, and copyrighted works created as an assigned
employment duty or by using Company facilities or resources. The misuse or
theft of Company property or disclosure of trade secrets or other confidential
and proprietary Company information affects the Company’s profitability and,
ultimately, all of our jobs. You may not offer Company property, loans, or
unpaid Company services to persons outside the Company or to an employee or
agent of another company without prior written approval of senior management.
Unauthorized or improper use of Company material, time, equipment, credit
cards, procurement cards or other property is prohibited. All Company property
must be returned to the Company at the termination of employment.
C. Protection of Company Information and Confidential Information
Information is a Company asset that is essential to providing customer
service, building competitive advantage, developing new products and services,
and compiling and reporting accurate data. You are entrusted with this
information and have a responsibility to prevent its misuse, theft, or
improper disclosure. You must take every care in handling, discussing, or
transmitting sensitive or confidential information that could affect the
Company, other employees, our customers, the business community, or the
general public. Disclosure of financial information could influence the
actions of shareholders and potential investors and possibly violate
securities laws. Only designated Company spokespersons are authorized to
release information of this nature. Unauthorized disclosure of personal
information belonging to customers, employees, vendors, and other individuals
could create unintended liability, and must be reported to the Ethics line
immediately. Additionally, other information may be restricted from disclosure
by Entergy regulated subsidiaries to Entergy competitive subsidiaries (also
see YOU AND THE GOVERNMENT - Affiliate Transactions). Your responsibility to
hold Entergy’s confidential information as confidential is a continuing
obligation even if your employment relationship with Entergy ends. This
provision is not intended to restrict an employee's rights under any federal,
state or local labor or employment law, or regulation, to discuss his or her
salary, wages, hours and other terms and conditions of employment with
nonemployees or with other employees.
D. E-Mail Communications
There are many different ways to communicate today - including paper mail,
e-mail, voice mail, telephone and our old standby, face-to-face conversation.
The best way to send your message may vary under different sets of
circumstances. You should take extra precaution when sending sensitive
messages via e-mail because distribution is virtually impossible to control.
One guide would be to consider whether you would want your e-mail message
published in the paper and attributed to you. If you intend to limit
distribution, you should at least include specific instructions on
distribution limitations. Employees should consider Entergy's core values “act
with integrity” and “treat people with respect” to help ensure against
including in messages any material that is inappropriate, untrue or
disparaging to third parties or to Entergy.
E. Employee Records
The Company’s employee records are considered confidential and shall be used
and maintained in a manner consistent with applicable laws and regulations.
Employee records are Company-owned and include personnel files and their
contents, performance evaluations, salary level, medical data and other
information pertaining to individual employees and their employment with the
Company. Employee records may be accessed and/or disclosed to individuals
having a legitimate business reason to review the information contained in
those records. These individuals include, but are not limited to, persons
involved in hiring and/or promotion decisions; persons involved in the
Company’s succession planning process; persons involved in investigating
allegations of employee misconduct; and persons involved in making
disciplinary recommendations/decisions. Finally, this provision is not
intended to prohibit an employee from discussing his or her salary, wages,
hours and other terms and conditions of employment with nonemployees, or with
other employees, pursuant to the employee’s rights under any federal, state or
local labor or employment law or regulation.
F. Accounting and Business Records
Entergy requires compliance with generally accepted accounting principles and
its internal system of accounting and auditing controls. Accurate, reliable
information and records are critical to meeting the financial, legal and
management obligations of the Company and they are necessary to fairly reflect
the Company’s transactions. You must promptly, completely, and accurately
prepare all reports or other documents, whether prepared in electronic or
paper format, and including documents such as vouchers, reimbursement
requests, bills, timesheets, performance and payroll reports, benefit
enrollment forms and all other Company books and records in accordance with
applicable policies and directives. Records must not be false, misleading,
artificial or incomplete. Entering false or misleading information is
prohibited. You are expected to cooperate fully with all Company
investigations and to provide truthful information upon request.
G. Records Management and Retention
You must manage and protect records in accordance with the Company’s Records
Management and Retention policy and applicable law. As described in the
Policy, a record may not be kept longer than its assigned retention period
unless the record is on hold as the result of pending or anticipated
litigation. All records pertaining to pending or anticipated litigation,
governmental audit or investigation must be preserved. You must contact the
Legal Services Department immediately if you learn that litigation or any
government investigation is threatened or started against Entergy.
H. Corporate Risk Controls
The Corporate Risk Control Standards Manuals provide guidance to identify,
monitor, and manage financial risks across Entergy’s portfolio of assets and
businesses. The Manuals define minimum expectations for all employees who are
involved in risk transactions. They also identify the responsibilities of
various persons and entities in supporting effective risk control, including
management, monitoring, control, and reporting of risks, and efficient
investment of capital.
I. Conflicts of Interests
You are expected to devote your time and best efforts to the Company’s
interests during regular work hours and whatever additional time may be
properly required. Entergy respects employees’ privacy in their personal
activities and financial affairs, but employees are obligated to act in the
best interest of Entergy. You must not engage in activities where there is a
conflict between your self-interest (or others’ interests) and your obligation
to act in the best interest of Entergy. This may include situations involving
outside employment or service on outside boards that could interfere with your
ability to perform work for Entergy or your ability to devote your best
efforts to the Company or its business objectives. A conflict of interests may
occur if you, or an immediate family member, has a significant financial
interest in an outside organization that competes with or has a business
relationship with Entergy. A diversion of a business opportunity from the
Company is a conflict of interests. A conflict may also include situations
where, in the course of your normal Entergy responsibilities, you interact
with your spouse or an immediate family member who is acting on behalf of an
outside organization that has a business relationship with the Company, such
as a supplier. You have a duty to timely disclose all actual and potential
conflicts of interests, as well as situations that could be perceived as a
conflict of interests, to your functional officer, so that a determination can
be made of whether a conflict of interests exists. See the Conflicts of
Interests Policy for the Request for a Conflicts of Interests Determination
form that needs to be completed. Further, you have a duty to assist in fully
and accurately providing sufficient facts to make such a determination.
J. Service in Elective Office
Entergy encourages you to be active in civic affairs and in solutions to
social problems. You are permitted to hold public office as an elected or
appointed governmental official or member of governmental board:
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as long as the service does not interfere with the performance of job duties
or place you or the Company in a conflict of interests situation; or
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if a state law provides an unqualified right to run for political office and
participate in political activitie
You must discuss these issues with your supervisor prior to seeking office.
Under the law, Entergy cannot compensate an employee to serve in public office
or use corporate resources (e.g. contributions, employees’ time, computers,
stationery, phones, office space, copiers) to benefit a campaign.
K. Service with Charitable Entities
Entergy encourages you to be active and involved in your community, including
outside engagements of a non-business nature which are reasonable commitments
of time to a charitable or civic organization, provided such service does not
place you or the Company in a conflict of interests situation.
L. Service on Outside Boards
Entergy recognizes that there may be limited cases where it is in the
Company’s best interest for you to hold a position on the board of directors
of a for-profit entity not affiliated with Entergy. However, the position must
not place you or the Company in a potential conflict of interests situation,
must meet all regulatory and legal requirements, and must be appropriately
disclosed to all relevant parties. There are certain laws and regulations that
can impact this service and you must discuss the situation with your
supervisor and receive appropriate approvals prior to taking action.
M. Gifts and Entertainment (Business Courtesies)
It is improper for you or members of your family to accept anything from an
existing or potential supplier, customer or contractor of Entergy that could
be construed as an attempt to induce you to grant an unfair competitive
advantage or to motivate you to do anything that is unethical or prohibited by
law, regulation, or Entergy policies. Also, you may never request any such
business courtesy under any circumstances, and you may never accept cash or
cash equivalents. You may accept articles of nominal value ($100 or less or
such other amount as determined by your functional officer), such as meals or
entertainment provided by an existing or potential customer or supplier.
(However, even such nominal items cannot be accepted if they are an attempt to
get you to grant an unfair competitive advantage or to motivate you to do
anything that is unethical or unlawful.) Otherwise, you must decline any
business courtesy not expressly allowed by the Business Courtesies policy
unless it is disclosed so that a determination can be made of whether it
creates a conflict of interests. You may be in a position to offer gifts and
entertainment to customers or vendors. You must use common sense and good
judgment, so as not to create circumstances that are inappropriate or give the
appearance of impropriety. You should not provide such business courtesies if
they are illegal, violate the rules of the recipient’s organization, or are
offered for something in return. Consult the Political Activity -
Contributions, Lobbying and Elective Office policy for requirements related to
providing any business courtesy to any government official.
N. Discipline
Violation of the law, this Code, a System Policy or any other portion of
Entergy’s compliance system may result in serious consequences for you and
Entergy. Your violations could lead to criminal charges, civil charges or
government investigations, and may jeopardize Entergy’s relationships with its
customers, regulators, suppliers or the public at large. Violation of the law,
this Code, a System Policy or any other portion of Entergy’s compliance system
will subject you to disciplinary action, up to and including immediate
discharge from employment, depending upon the severity of the violation and/or
any other relevant circumstances. Such disciplinary action will result
regardless of whether the underlying policies contain specific disciplinary
provisions. Such violations also may result in civil action, criminal action
and/or referral to a governmental agency, where appropriate.
O. Employment at Will
Either you or the Company may terminate your employment relationship at any
time, with or without cause and with or without notice, subject to the terms
of any applicable collective bargaining agreement or other authorized express
written employment contract between you, personally, and Entergy.
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